Request for Proposal-Pre-Event Contract for Emergency Facility Repair

The Town of Kitty Hawk is requesting proposals from experienced and qualified firms to enter into contracts at no immediate or annual cost to the Town of Kitty Hawk for the following services: Contractors shall provide Emergency Facility Repair including, but not limited to, clean-up, demolition, removal, and repair or replacement of damaged facilities so that the commencement of government activities can continue, resulting from a natural or manmade disaster as directed by the Town of Kitty Hawk in order to eliminate immediate threats to Town employees and the citizen’s public health and safety.

The contract shall be for a base period of three (3) years with an option to renew for up to two (2) additional one (1) year periods, upon consent of all parties.  This contract shall only be used on an “as needed” basis as determined solely by the Town of Kitty Hawk.

Firms shall submit one (1) original, two (2) copies.

The work to be undertaken includes, but may not be limited to:

  1. Emergency temporary boarding or tarping to ensure no additional damage from the elements.
  2. Debris Removal from the effected public facilities.
  3. Repair/replacement of damage to facilities in order to facilitate in order to maintain adequate services to the citizenry of the Town.
  4. Documentation and Inspections: All debris shall be subject to inspection by the Town of Kitty Hawk.  The Town’s Department Inspections will inspect all work to ensure compliance with all applicable local, state and federal building codes. The Contractor will, at all times, provide the Town of Kitty Hawk access to all work sites.  The Contractor will work closely with Town representatives to ensure that all repairs are documented appropriately to address any and all concerns of the likely reimbursement agencies.
  5. Any costs associated with the documentation and recovery process shall be included in Contractor’s prices in the pricing attachments. Proposers shall have proven experience with overall management and FEMA requirements including alternative procedures that may be available under pilot programs as well as all rules and regulations to qualify for this scope of work.
  6. Any and all permits that are necessary for the disposal of storm debris will be the contractor’s responsibility to obtain in a timely manner.
  7. Contractor should adhere to applicable FEMA and other federal policies in place at the time of contract activation. Contracts funded with federal grant or loan funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards, including those under the Uniform Guidance (2 C.F.R. Part 200).


The TOWN MANAGER and/or his designee will be the Contract Administrator for this project.



Proposals will be reviewed and ranked by the Town of Kitty Hawk Officials and Staff. After review and ranking, firms may be selected for interviews and shall be prepared to make a scheduled presentation to the Town of Kitty Hawk, if required.

All communications regarding this project, including any questions related to this Request for Proposal, shall be submitted to William S. Midgett, by 10:00 A.M. Wednesday, August 21,  2019, to:

William S. Midgett

Town of Kitty Hawk

P.O. Box 549

101 Veteran’s Memorial Drive

Kitty Hawk, NC  27949